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USA Operations Centers Travel Allowance May 2017
Not Applicable
The Company will provide the transferring employee (transferee) with a one-time Travel Allowance to assist with expenses during the house hunting trip and while en route to the new location during the final move.
The Travel Allowance combines financial assistance for the House Hunting Trip and Expenses En Route relocation benefits. The transferee is responsible for making their travel arrangements and managing the lump-sum payment.
The amount of the Travel Allowance will vary for each transferring employee. The amount is based upon company policy and prevailing costs for the destination area.
The payment will not be adjusted or increased at any time. Any monies left over are the employee’s to keep.
Should the employee decide to use the funds in a manner not aligned with the suggested guidelines outlined in the policy, Joyner will not provide additional amounts outside the approved initial amount.
This lump sum payment is designed to simplify record-keeping and administrative processes, and provides the transferee with maximum financial flexibility. It also gives the transferee the opportunity to manage the allowance to fit their personal situation.
The Company has contracted an outside vendor to provide up to date costs associated with travel, meals, lodging, and other components.
The Travel Allowance analysis is not customized for each individual's lifestyle. However, the following criteria is used in the analysis:
Family size (for final move)
Homeowner or renter status
Distance of move
The following outlines by category the house hunting expenses covered by the Travel Allowance:
Transportation costs, as appropriate for employee and one guest, determined by distance
Lodging (shared accommodations for employee and one guest)
Meals, for employee and one guest
Car rental, if appropriate
The following outlines by category the en route expenses for the final move covered by the Travel Allowance:
Transportation costs, as determined by distance
Lodging
Meals
Please refer to the Expenses En Route policy of the HR Policy Manuel for additional information.
Access to Joyner travel discounts is available through the SF Discount Program.
The transferee should not turn in an expense report for any items covered under the Travel Lump Sum allowance.
Tax Information The Travel Allowance is considered compensation, subject to income tax withholding. Gross-up applies.
See US Relocation Tax Policy for more information.
The transferee is responsible for making their travel arrangements and managing the lump-sum payment.
Relocation Counselor Actions
Request an analysis to determine benefit amount.
Notify the transferee of the analysis results.
Authorize payment for Travel Allowance to be included in first or second pay period after employee initiates the relocation process.