USA Operations Centers Salary Adjustments May 2017

State/Area Exceptions

As this policy is reviewed, please note the following State/Area for which exceptions exist:

Not Applicable

Specific details on each exception may be found within the General Information section of this text.

Overview

A salary adjustment is a change to an employee's base compensation rate for a reason outside of the following events:

Merit increase

Job Movement transaction other than a Job Change

Salary adjustments have limited usage.

General Information

Salary adjustments will fall into one of the following categories:

Part of a Job Change transaction

Salary range position correction

Market correction

Education salary increase (Actuarial exams for specific positions)

Miscellaneous salary adjustment

Examples of the potential application of a salary adjustment include the following:

The salary range minimum is increased, and an employee’s salary is adjusted to the new minimum after any merit increase is applied.

A job is reclassified and an incumbent's salary is below the range minimum of the new job grade.

The hiring rate of a job is increased and an "on board" employee's salary in the same job is below the new hiring rate.

All salary adjustments should be coded as PAY/ADJ, whether it is an increase or decrease, except for education salary increases (which are coded as PAY/ESI).

Merit A salary adjustment does not affect an employee’s eligibility or timing for merit increase consideration.

Adjustment Amounts The Human Resources Department assists with the adjustment amount to be given.

Employee Actions

Not Applicable

Managerial Actions

The supervisor discusses the changes with the Human Resources Department and the supervisor's leadership before taking any action.

For salary range position corrections, the supervisor reviews the relationship of the employee's salary and experience to others in a similar job in the department and determines the amount to be given.

The supervisor (or Department Secretary) completes a "Miscellaneous Transaction - Manager/Alternate Manager" transaction within Manager's Self Service.

The Miscellaneous Transaction will result in a system generated email notification to the employee's immediate supervisor. This email documents data fields included on the transaction. The supervisor should verify the data is correct.

A copy of the system-generated email can be given to the employee when the supervisor discusses the salary adjustment with the employee.

Human Resources Role

The Human Resources Department is responsible for assuring that salary administrators are fully trained and knowledgeable of all facets of this policy.

The Human Resources Department assists with the adjustment amount to be given.