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USA Operations Centers Expenses En Route May 2017
Not Applicable
The Company will provide the transferring employee with a Travel Allowance to assist with expenses for the transferee and immediate family en route to the new location during the final move.
General Information
The Travel Allowance combines financial assistance for the House Hunting Trip and Expenses En Route relocation benefits. The transferee is responsible for making their travel arrangements and managing the lump-sum payment.
Access to Joyner travel discounts is available through the Joyner Discount Program. The following outlines by category the en route expenses covered by the Travel Allowance for your final move:
Transportation costs, as appropriate for employee and one guest, determined by distance
Lodging (shared accommodations for employee and immediate family)
Meals, for employee and one guest
Please refer to the Travel Allowance chapter of the HREC Policy Manual for additional information.
The transferee should not turn in an expense report for any items covered under the Travel Allowance.
*Joyner will recognize individuals whom an employee has legally entered into a relationship with under the laws of the state in which the relationship is registered, whether referred to as a marriage, civil union, or domestic partnership, and regardless of the employee's current state of residence.
Household Pets:
Joyner will reimburse up to $100 per pet for up to two pets per household. The $100 can be used toward air fare and/or kenneling costs. The cost to transport pets is not included in the Travel Allowance. The employee may request reimbursement through his/her relocation counselor for pet transport expenses.
Tax Information The Travel Allowance is included in gross compensation reported on Form W-2 for state and federal income tax and is subject to income tax withholding. Gross up applies.
See US Relocation Tax Policy for more information.
Employee Actions
The transferee is responsible for making their travel arrangements and managing the payment.
Provide the Relocation Counselor with documentation for pet transport, if applicable.
Relocation Counselor Actions
Request a travel cost analysis.
Notify the transferee of the analysis results.
Authorize payment for travel allowance to be included in first or second pay period after employee initiates the relocation process.
Review documentation and requests reimbursement for pet transport, if applicable